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Mail-Out Letter
You now have the option of sending your mail-outs by email. It's so simple and it saves time and postage. Simply follow these instructions:
1. Open the following Mail-Out Letter. You must have Adobe Reader on your computer to do so.
2. Once the letter is open, simply click on "File" in the top toolbar, and then select "Send" and choose "Link by Email". An email dialog box will open.
3. On the "Send To" line, simply fill in the email addresses of everyone you would like to mail it to. It is important that you SEND ONLY 10 EMAILS AT A TIME! This will ensure that they will not be screened out as spam or put into someone's junk folder.
4. Be sure to include your data entry captain, Mrs. Hoelker, to notify them that you have sent out your emails and to let them know how many emails you have sent. On the "BCC" line insert ehoelker@tgcs.net. This is very important as you receive credit for the number of mail-outs sent.
5. In the dialog box, write your friends and family a quick personal note and a note asking them to open the attachment and help sponsor your child in the Serve-a-Thon.
6. When finished, click "Send".
7. You will receive a response from Mrs. Hoelker letting you know that your BCC was received and the number of emails your child received credit for. Email is not fail-proof and occasionally does get lost in cyber transit. If you have not heard back from your data entry captain, we recommend following up with Mrs. Hoelker, to make sure she received the "BCC" of our emailing and that you have received proper credit for it.
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